Training Video TECH TIP: Creating Document Callouts in PowerPoint

Training Video Tech Tip - PowerPoint | Legal Microsoft Office Training

They say a picture is worth a thousand words. A picture of your document is more effective than copying and pasting the words into the slide when presenting. With a callout, you can show the relevant language in context, then make the pertinent portion larger and easier to read.

Check out this quick video tip about creating document callouts in Microsoft PowerPoint from the Affinity Insight training course Power Hour: PowerPoint - Perfect Your Presentation.


2020.10 PowerPoint Document Call Outs



Insert the Provision Into the Slide

Start by inserting an image of the page into the slideshow. Create a new blank slide. Take a screenshot or export the pdf to an image using your pdf editing software. Then, insert the image. Resize it so that it fills the slide from bottom to top, cropping if necessary.

"Circle" the Relevant Text

Next, insert a rectangle around the relevant text. Set the fill to nothing and choose the outline color and weight. Add a wheel animation to the rectangle.

Zoom in on the Relevant Text

Copy the image of your document and paste it into the same slide. Use the crop tool to crop out the extraneous text on the page. Then, resize the remaining image to fill the slide from left to right. Add a border to match the "circle" and use the Zoom animation to make the cropped document appear on command.

Highlight Text

To call attention to a portion of the zoomed-in document, you can use an additional rectangle to "highlight" some of the text. Insert another rectangle over the text, set the outline to nothing, and set the fill color to yellow. Change the transparency to make the text readable through the highlighting. Finally, add a wipe animation from left to right.


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Danielle DavisRoe

Written by Danielle DavisRoe

Whether it’s teaching clients a new skill, writing a macro to automate a complicated task, fixing a document that doesn’t work properly or automating a complex set of documents, Danielle, who is part of our legal document automation team, is 100-percent focused on making the lives of her clients better. After working as an attorney in domestic relations for several years, Danielle found her way to Affinity and to this day she is always on the lookout for better ways to do things. She carries new strategies she finds with her as she works with the clients her team supports. Danielle has a Bachelor of Science in Business Administration from The Ohio State University Fisher College of Business and a Juris Doctorate from The Ohio State University Moritz College of Law.

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