Law Firm Software: NetDocuments Collaboration Spaces

NetDocuments Collaboration Spaces


Mid-year, NetDocuments plans to release Collaboration Spaces* - taking external sharing to a whole new level.

With Collaboration Spaces, you can essentially share anything with anyone, anywhere.

Collaboration Spaces are created at the workspace level, under an upcoming ‘Collaboration’ tab on the workspace page. The Collaboration Spaces will allow for subfolders, providing a simple hierarchical organization to the shared content. Multiple Spaces can be created and shared with any number or combination of users and groups.
New Collaboration Tab in NetDocumentsInternal users can easily search for and identify what has been shared. External users are given a simple, intuitive portal where they can see all the Collaboration Spaces that are shared with them. Administrative controls and reporting ensure everything that is shared is accounted for, and nothing is shared without admin approval.

In connection with these changes, a new group type will be created that will be used exclusively for Collaboration Spaces, giving administrators greater flexibility and control over external users. Collaboration Spaces will leverage the existing external user license type.

Users will be able to take Collaboration Space’s content and download it to a zip file. A report can also be produced of all users (contacts) who have access to the Space.

Collaboration Spaces will eventually replace the current ShareSpace method. The best part is that Collaboration Spaces will be included in the base NetDocuments subscription – no add-on fee!

For more information about Collaboration Spaces, upcoming updates or any other feature of NetDocuments, just contact us at, call us at 877-676-5492 or request a consultation

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Russell Duncan

Written by Russell Duncan

Russell Duncan is one of Affinity’s Document Management Magicians! Russell came to Affinity after spending several years with Partner NetDocuments wearing many hats over his years there. Affinity clients gain from Russell’s immense experience working with document management solutions and problem-solving skills. He loves to help people get the most out of their technology and to learn new things. When analyzing complex systems, Russell is gifted in his ability to simplify them for others’ ease of use and understanding.

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