3 Tricks to Take Control Over Your Day

3 Tricks to Take Control Over Your Day | Legal Practice Management

Last month, we promised to bring you suggested resolutions to help you keep your training goals on track and make your days run smoother. Our first resolution is here. 


Ever get to the end of the day and wonder where the time went? All too often, we work hard all day but have little to show for it at the end of the day. Don't let that happen to you - resolve to take back control over your day. 


Don't Work Out of Your Inbox

Your inbox is not a to-do list. Tasks belong on a separate list. When you use your inbox as a task list, you lose control over the list - anyone can email you anything at any time. Using a separate task list reduces the frequency that you will be distracted by email - leading to more productive days. 


You don't have to leave Outlook to create a separate task list - Outlook has a task list built into it. All Affinity Insight members have access to the current version of Microsoft Outlook for Legal Professionals - see your Affinity Insight Membership Materials course (non-members can buy the manual here). See Chapter 12 for help configuring your task view, understanding tasks versus to-dos, creating tasks, hiding completed tasks, assigning tasks, and using flags. 


Check Email Intentionally

Don't let every incoming email distract you - turn off notifications. Check out Chapter 3 of Microsoft Outlook for Legal Professionals to learn how or Affinity Insight members can check out this video on changing your default settings to turn off notifications, among other things. 


Instead of checking email every time a new one comes in, check your email intentionally throughout the day. Set aside specific times to check email and stay out of your inbox in between. 


Use Quick Steps and Rules to Process Email Faster

Two of the most underutilized Outlook features, Quick Steps and Rules, are crucial to processing email faster. Quick Steps let you complete several steps with a single click. Rules automatically process email for you. Read chapters 6 and 7 of Microsoft Outlook for Legal Professionals or watch this video to learn how. 


Let Affinity help you to reach your goals in 2021. We’d love to help you craft achievable, carefully considered objectives along with sharing the steps like these to help you and your firm reach them. Contact us any time to get started at 877-676-5492, or request a consultation.

Danielle DavisRoe

Written by Danielle DavisRoe

Whether it’s teaching clients a new skill, writing a macro to automate a complicated task, fixing a document that doesn’t work properly or automating a complex set of documents, Danielle, who is part of our legal document automation team, is 100-percent focused on making the lives of her clients better. After working as an attorney in domestic relations for several years, Danielle found her way to Affinity and to this day she is always on the lookout for better ways to do things. She carries new strategies she finds with her as she works with the clients her team supports. Danielle has a Bachelor of Science in Business Administration from The Ohio State University Fisher College of Business and a Juris Doctorate from The Ohio State University Moritz College of Law.

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